Events manager

The events manager is responsible for the successful delivery of BASC’s flagship events, which are central to member engagement, public presence, stakeholder relationships, commercial partnerships and BASC’s reputation across the shooting and conservation sector.

The role provides structured event management from concept to post-event review, delivering against agreed objectives, approved budgets, timelines, risks, responsibilities and reporting requirements.

Leading planning and operational delivery, the events manager will coordinate activity across BASC departments, manage third-party suppliers and event organisers, oversee stand design and on-site execution, and ensure events are delivered safely, professionally and in line with agreed objectives. The role also requires a resilient, agile and solutions-focused approach to problem solving.

1. Event management

• Lead the operational planning and delivery of Key events in BASC’s calendar, including logistics, timelines, contractor management, agreed budgets and on-site execution, in line with the approved objectives.
• Develop and maintain event project plans, schedules, operational resource requirements, risk assessments, operational documentation and post-event review processes for approval where required.
• Develop and maintain project plans, delivery schedules, risk registers, decision logs and operational governance documentation to ensure effective control and accountability throughout the event lifecycle.
• Act as the central point of contact for event organisers, suppliers, contractors, internal teams and key stakeholders, ensuring clear communication and delivery against agreed milestones.
• Deliver agreed brand standards, messaging, member experience, stakeholder engagement activity and operational standards across events.
• Work flexibly across the events calendar to support peak delivery periods.

2. Stand design and on-site execution

• Manage supplier relationships for stand build and infrastructure, ensuring contractual obligations are met.
• Work with internal teams to draw, design, plan and deliver stand theme, layout and build.
• Oversee on-site delivery, including stand build, live event days and breakdown, ensuring health and safety compliance, operational continuity and effective issue management.
• Lead on-site staff and volunteer briefings, contractor coordination, risk documentation and incident escalation, ensuring delivery teams are prepared and supported.
• Lead health and safety planning, ensuring risk assessments, contractor documentation, operational briefings and incident procedures are completed and implemented effectively.

3. Cross-team collaboration, governance and reporting

• Coordinate with colleagues across BASC to secure agreed content, staffing, campaign alignment, member engagement activity and operational support for key events.
• Build effective working relationships across BASC, including engagement with the senior executive team where required to support event delivery.
• Monitor and report against agreed performance measures and provide regular progress updates to your line manager.
• Prepare post-event evaluation reports covering outcomes, lessons learned, budget performance, stakeholder feedback and any recommendations for future delivery.
• Develop repeatable event processes, templates, operating procedures and delivery standards in line with directorate governance requirements.
• Provide regular progress, risk, budget and delivery updates to your line manager.
• Provide project planning and delivery support for wider shooting and operations directorate projects where required by your line manager.

4. Strategic direction and authority

• The events manager is responsible for the planning, coordination and operational delivery of approved events and projects. Responsibility for strategic direction, organisational priorities, budget approval, performance measures, resource allocation and governance remains with the executive and deputy director of shooting and operations. The events manager will make recommendations and provide delivery oversight within delegated authority levels.